Job Reference: 31808
Job Type: Permanent Vacancy
Job Location: Guernsey

Our client is seeking a professional and proactive Executive Assistant to provide comprehensive organisational and administrative support primarily to the Chief Operating Officer, Territory Senior Partner, and Chief Strategy Officer. Based in Guernsey, this full-time role, contracted for 37.5 hours per week, offers a dynamic and fast-paced environment where the successful candidate will play a key role in delivering strategic objectives and ensuring the smooth running of the Office of the COO. Click here to read more   Job Duties: Provide executive management of diaries, ensuring stakeholders are well-prepared for meetings and engagements. Draft emails, review and monitor mailboxes, and take action to progress activities as required. Organise stakeholder meetings, including preparation of briefing notes, slides, and attendee bios, as well as producing minutes and follow-up actions. Coordinate travel logistics, including visas, accommodation, flights, and taxis. Draft, proofread, and ensure compliance of internal and external documents with brand guidelines. Lead and participate in strategic projects and initiatives, applying strong project management skills. Collate and present management information reports and dashboards. Provide developmental support and coaching to team members. Support event management, including organising offsites and leadership events. Manage expenses and invoice claims in compliance with relevant policies. Ensure confidentiality and effective handling of sensitive matters. Undertake ad-hoc administrative tasks and responsibilities as required.   Job Requirements: Strong interpersonal and communication skills with the ability to build and maintain trusted relationships. Proven organisational and prioritisation abilities, managing tight deadlines and conflicting priorities. High levels of discretion and confidentiality. Strong technical proficiency with experience in Microsoft 365 (desirable) and other business systems. Project management experience, including organising large-scale events. Self-motivated and resilient, with the ability to work autonomously and make decisions proactively. Attention to detail and accuracy in all aspects of work. Cultural awareness and an inclusive approach to teamwork. Previous experience working at an executive level and secretarial experience is desirable but not essential.   What You’ll Love: Our client offers an exciting opportunity to work within a collaborative and forward-thinking organisation. You will be part of a supportive environment that encourages professional growth and innovation. This role provides the chance to make a meaningful impact while gaining exposure to strategic decision-making and leadership activities. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here  

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