Job Reference: 32388
Job Type: Permanent Vacancy
Job Location: Guernsey

Our client is seeking an Operations Coordinator to support their specialist passive fire protection business. This role is essential in maintaining efficient day-to-day operations, overseeing business administration, workforce coordination, and client engagement. The successful candidate will also provide HR-related support, including booking travel and accommodation, managing new starter processes, approving timesheets, monitoring sickness, and signing off holidays for the team. Job Duties: Manage internal management software systems and input project data. Capture accurate minutes of meetings and distribute them promptly. Prepare and circulate agendas in advance of meetings. Process invoices and manage financial documentation. Order materials, issue purchase orders, and arrange deliveries. Coordinate client quotations and prepare small works quotes. Manage stock control and oversee planned maintenance contracts. Maintain and create Word and Excel templates to improve efficiency. Organise and maintain filing systems and folders. Arrange access and coordinate engineers at client premises. Act as the primary client point of contact for enquiries. Assist with RAMS production for tasks. Schedule and organise appointments, meetings, and travel arrangements. Book travel and accommodation for the team as required. Manage onboarding for new starters, ensuring all forms and documentation are completed. Approve timesheets and monitor team sickness records. Sign off holidays and ensure workforce planning remains efficient. Maintain clear communication with internal stakeholders to address team availability and scheduling. Job Requirements: Proven experience in an administrative or operations role, preferably in a service-sector environment. Strong IT proficiency, including Microsoft Office Suite and internal management systems. Outstanding communication skills, both written and verbal. First-class organisational and time-management skills. Ability to prioritise tasks effectively and work well under pressure. High level of accuracy and attention to detail. Professional, personable, and able to build strong relationships with colleagues and clients. Self-motivated and able to work both independently and collaboratively. Previous experience in a maintenance, service, or construction-related industry is advantageous. What You’ll Love:Our client offers a fast-paced and varied role within a dynamic organisation. This is an excellent opportunity for a highly organised and motivated individual to play a key role in business operations, with the chance to contribute to efficiency and innovation. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here  

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