Job Reference: 33264
Job Type: Permanent Vacancy
Job Location: Guernsey

Our client is seeking a Receptionist and Personal Assistant to join their team on a full-time basis. This varied and fast-paced role will be based in Guernsey and will combine front-of-house reception duties with administrative support to the Executive Committee and Head of HR. The ideal candidate will be proactive, detail-oriented, and confident managing multiple responsibilities in a professional environment. Job Duties: Provide a welcoming and professional reception service, greeting all visitors and managing front-desk operations Operate the switchboard, directing calls and taking accurate messages Prepare and clear meeting rooms for internal meetings, interviews, and board events Manage visitor access, including logbooks and security badges, in line with office protocols Handle courier deliveries and incoming mail, ensuring accurate logging and prompt distribution Arrange travel, taxi bookings, and accommodation; reconcile accounts monthly for approval Assist in purchasing gifts or vouchers for employees as needed Unlock and lock the office building daily Provide diary management, minute-taking, and administrative support to the Executive Committee Support HR activities including event planning, internal communications, corporate sponsorship, and long-service initiatives Assist with internal and external communications and marketing support Participate in project work, contributing to system development, process improvements, and procedural updates Collaborate with colleagues locally and across jurisdictions Update operational procedures as needed and communicate project updates to stakeholders Maintain high standards of operational risk awareness and governance, reporting incidents and supporting mitigation efforts Job Requirements: Ideally 2 years' experience in administrative roles Customer service or reception experience desirable Strong attention to detail and high level of accuracy Excellent time management and organisational skills Confident, self-motivated and capable of working independently Strong interpersonal and communication skills Comfortable with high volumes of work and able to meet deadlines Proficient in Microsoft Office (Excel, Word, PowerPoint) Able to learn and adapt to proprietary systems What You’ll Love:Our client offers a dynamic and inclusive workplace where employees are empowered to take initiative and improve processes. The business encourages professional development and cross-functional collaboration while promoting a positive and supportive working culture. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here

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