Job Reference: 34447
Job Type: Permanent Vacancy
Job Location: Guernsey

Our client is seeking a dedicated Reception & Office Administrator to play a vital role at their headquarters in Guernsey. This full-time position offers an exciting opportunity to be the first point of contact for visitors, ensuring a warm and professional atmosphere. In addition to providing exceptional front-of-house service, the successful candidate will manage a variety of administrative tasks, including filing, scanning, and facilities coordination. This pivotal role is essential for maintaining smooth daily operations and upholding the high professional standards of our client. Job Duties: Welcome and direct guests, ensuring an excellent customer service experience. Manage guest arrivals, notifying appropriate personnel and maintaining visitor logs. Maintain a clean and tidy reception area, presenting a professional image at all times. Handle mail and courier management, including opening and distributing incoming correspondence. Process and manage all outgoing post, ensuring timely delivery. Timely filing and scanning of documents, ensuring easy retrieval for future use. Establish new files upon request and maintain organised document management systems. Coordinate the preparation of meeting rooms for events, board meetings, and conferences. Liaise with external service providers for catering, maintenance, and office supplies. Identify and report maintenance needs and facilitate general office support. Ensure adherence to company values in all interactions and tasks. Job Requirements: Excellent written and verbal communication skills, capable of interacting with diverse individuals. Strong attention to detail and accuracy in all administrative tasks. Ability to prioritise and multitask effectively in a fast-paced environment. Customer-focused disposition with a professional demeanor. Strong collaborative spirit to support colleagues across various departments. Proficiency in Microsoft Word, Excel, and Outlook. Problem-solving skills to manage facilities issues and coordinate effective solutions. Flexibility to handle diverse responsibilities from reception duties to facilities coordination. What You’ll Love: Our client is a leading provider of Fund Administration, Private Client, and Corporate Services, with a vision for long-term growth and transformation. You will be part of a supportive team that values professional development and continuous improvement. This role not only provides exposure to various operational areas but also contributes to enhancing client and employee experiences. If you are looking for a dynamic workplace where your contributions are valued, we encourage you to take the next step in your career by applying today! Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here

View More Information