Job Reference: 34535
Job Type: Permanent Vacancy
Job Location: Guernsey

Our client is seeking a Receptionist & Personal Assistant to support the Head of HR. The successful candidate will be the first point of contact for all visitors and will provide administrative support to the Executive Committee. This role does not require prior experience in office administration, customer service, or reception duties, as training will be provided. The ideal candidate will be tech savvy and familiar with the Microsoft Office package, including Word, Excel, and PowerPoint. This is a full-time position located in Guernsey. Job Duties: Welcome guests and clients upon arrival and coordinate front-desk activities. Operate and manage the switchboard efficiently, responding to all calls and messages promptly and courteously. Prepare and clear meeting rooms for the Executive Committee, Board Meetings, and HR interviews. Maintain office security by adhering to safety procedures and controlling access via the reception desk. Ensure visitors are treated courteously, with proper logging of entry and issuing visitor badges. Accept and log deliveries, including courier packages and registered mail, ensuring they reach the appropriate addressee. Manage taxi, travel, and accommodation arrangements; reconcile accounts monthly for approval. Provide administrative support to the Executive Committee, including diary management, preparation of agendas and presentations, and processing expenses and reports. Assist the HR team with events, long service letters, and various corporate initiatives. Participate in projects related to system development and testing, ensuring operational procedures are updated accordingly. Maintain a positive work environment conducive to strong working relationships. Assess and communicate operational risks associated with daily activities and contribute to a culture of risk awareness. Job Requirements: Strong attention to detail and proven accuracy in work. Excellent time management, organisational skills, and prioritisation techniques. Results-focused with the ability to handle high volumes of work while meeting deadlines. Self-starter with the capacity to work independently. Strong communication and problem-solving skills. Tech savvy with experience in Microsoft Office applications (Excel, Word, PowerPoint). Previous administrative experience (ideally 2 years) and customer service or reception experience is desirable. What You’ll Love:​​​​​​​This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here 

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