Job Reference: 36326
Job Type: Permanent Vacancy
Job Location: Guernsey

Our client is seeking a Practice Manager to serve as the operational backbone of a creative studio with exciting clients and ambitious projects. This role is crucial in creating structure, clarity, and calm within a bustling environment. The successful candidate will thrive in a hands-on position, ensuring smooth operations, high standards, and meticulous attention to detail. Working closely with the directors and supported by a part-time Practice Secretary, the Practice Manager will encompass responsibilities in office management, finance administration, systems, and day-to-day operations. The role involves 35 hours of work per week, with flexibility in hours by negotiation. Job Duties: Overseeing administration across the practice, including accounts support, legal support, and front of house. Managing bookkeeping, payroll processes, statutory returns, supplier payments, and invoicing. Liaising with banks, pension providers, payroll services, and other financial third parties. Reviewing WIP, chargeable time, and project progress against budgets and fee agreements. Coordinating IT systems, software licensing, internal support, and future systems planning. Managing office infrastructure, facilities, and key supplier relationships. Maintaining cyber security, data protection, and GDPR compliance. Defining and embedding policies, procedures, and service standards. Supporting wider business improvement and change initiatives. Assisting with occasional event coordination and travel planning. Job Requirements: Strong accounts and administration skills. Highly organised and comfortable taking ownership of tasks. Confident in working independently with a proactive and solutions-focused approach. Ability to remain calm under pressure and interact well with others. Comfortable dealing with third parties and external providers. Familiarity with Xero, WorkflowMax or similar software (training can be provided). What You’ll Love: This role is ideal for someone who enjoys being versatile and understands the importance of strong systems within a creative business. You will have the opportunity to play a significant role in influencing the studio's operations and evolution, making this a long-term opportunity at the heart of a thriving environment. The supportive and inclusive team promotes flexibility in working hours, and regular social events foster a collaborative atmosphere. If you are looking for a position that allows you to contribute actively while enjoying the perks of working in a vibrant creative space, this might be the perfect opportunity for you! Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here  

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